iti 11 April 2025

ITI Stenography (English) Trade Syllabus

The ITI "Stenography (English)" trade is a one-year vocational training program under the Craftsman Training Scheme (CTS), governed by the National Council for Vocational Training (NCVT). This course equips trainees with skills in shorthand writing, English typing, and basic office administration to support clerical and secretarial tasks. The syllabus integrates theoretical knowledge, practical stenography and typing skills, and employability training to prepare students for roles such as stenographers, personal assistants, or office clerks in government offices, corporate sectors, or private firms.

Course Overview

  • Duration: 1 year (2 semesters, each 6 months)
  • NSQF Level: Level 4
  • Eligibility: Minimum 10th grade pass (or equivalent) with proficiency in English
  • Objective: To train individuals in shorthand transcription, accurate typing, and office documentation, enabling them to perform secretarial duties efficiently.

Detailed Syllabus Breakdown 

1. Trade Theory (Theoretical Knowledge)

Covers foundational concepts in stenography and office skills.

  • Semester 1
    • Introduction to Stenography
      • Definition, scope, and importance of stenography.
      • Role of a stenographer in offices and organizations.
      • Overview of shorthand systems: Pitman shorthand principles.
    • Shorthand Basics
      • Consonants, vowels, and their shorthand symbols.
      • Rules of joining strokes and forming words.
      • Common phrases, prefixes, and suffixes in shorthand.
    • Typing Fundamentals
      • Introduction to typewriter and computer keyboard layouts (QWERTY).
      • Finger positioning and typing techniques.
      • Importance of speed and accuracy in typing.
    • English Language Skills
      • Grammar: parts of speech, sentence structure, punctuation.
      • Vocabulary: commonly used office terms and expressions.
      • Business correspondence: letter formats, memos, emails.
    • Office Practices
      • Office etiquette and professional behavior.
      • Filing systems: alphabetical, numerical, subject-wise.
      • Basic office equipment: photocopiers, scanners, printers.
  • Semester 2
    • Advanced Shorthand
      • Advanced Pitman shorthand rules: contractions, special phrases.
      • Transcription of shorthand notes into English text.
      • Increasing speed: techniques for 80-100 words per minute (WPM).
    • Typing Proficiency
      • Typing complex documents: reports, minutes, legal drafts.
      • Speed building: achieving 40-50 WPM on typewriter/computer.
      • Proofreading and error correction in typed documents.
    • Office Administration
      • Handling telephone calls and maintaining call logs.
      • Appointment scheduling and calendar management.
      • Record-keeping: maintaining registers, diaries, and files.
    • Computer Applications
      • Basics of MS Office: Word, Excel, PowerPoint for documentation.
      • Email drafting and management using software (e.g., Outlook).
      • Introduction to online transcription tools.
    • Professional Development
      • Time management and work prioritization in office settings.
      • Confidentiality and ethical practices in secretarial work.
      • Preparation for dictation and meeting note-taking.

2. Trade Practical (Hands-On Skills)

Focuses on practical stenography and typing skills.

  • Semester 1
    • Shorthand Practice
      • Writing consonants, vowels, and simple words in shorthand.
      • Practicing short sentences and basic phrases.
      • Dictation practice at 40-60 WPM with transcription.
    • Typing Practice
      • Typing alphabets, numbers, and symbols on typewriter/computer.
      • Practicing simple sentences and paragraphs.
      • Speed tests: aiming for 25-30 WPM with accuracy.
    • Office Skills
      • Drafting basic letters and memos in English.
      • Filing documents using different methods.
      • Operating basic office equipment (e.g., photocopier).
  • Semester 2
    • Advanced Shorthand
      • Writing complex sentences and business correspondence in shorthand.
      • Dictation practice at 80-100 WPM with transcription.
      • Transcribing shorthand notes into typed English documents.
    • Advanced Typing
      • Typing reports, minutes, and legal documents.
      • Speed tests: achieving 40-50 WPM with minimal errors.
      • Formatting documents: alignment, spacing, headings.
    • Computer-Based Tasks
      • Creating documents in MS Word with tables and formatting.
      • Drafting emails and managing inbox using software.
      • Preparing presentations in PowerPoint for office use.
    • Project Work
      • Taking dictation from audio or live sources and transcribing it.
      • Preparing a portfolio of typed documents (letters, reports).

3. Workshop Calculation and Science

Provides basic analytical support for office tasks.

  • Semester 1
    • Basic arithmetic: calculations for typing speed (WPM), error rates.
    • Measurements: paper sizes, margins for typing layouts.
    • Logical reasoning: organizing data and schedules.
  • Semester 2
    • Time calculations: managing dictation and transcription timelines.
    • Data organization: simple tabulation for office records.
    • Speed and accuracy analysis: evaluating typing performance.

4. Engineering Drawing

Not extensively applicable, but includes basic diagramming for office purposes.

  • Semester 1: Drawing layouts for filing systems or office workflows.
  • Semester 2: Preparing charts or schedules for office management.

5. Employability Skills

Enhances job readiness and soft skills.

  • Semester 1
    • Communication skills: speaking and writing in English fluently.
    • Time management: completing typing and shorthand tasks on time.
    • Basic IT skills: using computers for office work.
  • Semester 2
    • Entrepreneurship: starting a freelance stenography service.
    • Resume writing and interview preparation for office jobs.
    • Customer service: interacting with employers and clients professionally.

Assessment and Certification

  • Examinations: Conducted semester-wise with theoretical and practical components.
  • Certification: Successful candidates receive the National Trade Certificate (NTC) from NCVT, recognized nationally and internationally.
  • Evaluation: Based on shorthand speed and accuracy, typing proficiency, office skills, written exams, and project work.

Career Opportunities

  • Employment: Stenographer, personal assistant, office clerk in government offices, courts, corporate firms, or media houses.
  • Self-Employment: Freelance stenography and transcription services.
  • Further Studies: Diploma in Office Management, advanced shorthand or computer courses.

Note

  • This syllabus aligns with the latest NCVT guidelines and may vary slightly based on institutional or state-specific requirements.
  • For the most current version, refer to the Directorate General of Training (DGT) website (dgt.gov.in) or consult your local ITI.

Trade Type

  • 13 views