Event Management Assistant

ITI Event Management Assistant Trade Syllabus

The ITI "Event Management Assistant" trade is a one-year vocational training program under the Craftsman Training Scheme (CTS), governed by the National Council for Vocational Training (NCVT). This course equips trainees with skills in event planning, coordination, logistics, and client management to assist in organizing various events such as weddings, corporate functions, and exhibitions. The syllabus integrates theoretical knowledge, practical event management skills, and employability training to prepare students for roles such as event assistants, coordinators, or planners in event management companies, hospitality sectors, or freelance opportunities.

Course Overview

• Duration: 1 year (2 semesters, each 6 months)
• NSQF Level: Level 4
• Eligibility: Minimum 10th grade pass (or equivalent)
• Objective: To train individuals in assisting with event planning, execution, and management while ensuring client satisfaction and operational efficiency.

Detailed Syllabus Breakdown 

1. Trade Theory (Theoretical Knowledge)

Covers foundational concepts in event management and coordination.

• Semester 1
  
  • Introduction to Event Management
    
    • Definition and scope of event management.
    • Types of events: corporate, social, cultural, weddings, exhibitions.
    • Role and responsibilities of an event management assistant.
  • Event Planning Basics
    
    • Stages of event planning: conceptualization, budgeting, scheduling.
    • Understanding client requirements and event objectives.
    • Basics of event proposals and presentations.
  • Logistics and Resource Management
    
    • Venue selection: criteria (size, location, facilities).
    • Vendor management: caterers, decorators, AV suppliers.
    • Inventory management: equipment, materials, and supplies.
  • Communication and Coordination
    
    • Effective communication with clients, vendors, and team members.
    • Basics of negotiation and contract agreements.
    • Time management: creating timelines and checklists.
  • Safety and Legal Aspects
    
    • Event safety: crowd management, fire safety, first aid.
    • Legal requirements: permits, licenses, insurance.
    • Risk assessment and contingency planning.
• Semester 2
  
  • Event Execution and Operations
    
    • On-site management: setup, coordination, troubleshooting.
    • Managing event schedules and ensuring timely execution.
    • Post-event activities: dismantling, feedback collection.
  • Marketing and Promotion
    
    • Basics of event marketing: invitations, posters, social media.
    • Branding and sponsorship: collaborating with sponsors.
    • Public relations: media coordination, press releases.
  • Financial Management
    
    • Budget preparation and cost estimation for events.
    • Tracking expenses and managing payments to vendors.
    • Profitability analysis and financial reporting basics.
  • Technology in Event Management
    
    • Use of software: MS Office, event management tools (e.g., Eventbrite).
    • Audio-visual equipment: setup and operation basics.
    • Online event management: virtual events, webinars.
  • Professional Skills
    
    • Client relationship management: handling queries, feedback.
    • Team coordination: working with event staff and volunteers.
    • Entrepreneurship: starting a small event management business.

2. Trade Practical (Hands-On Skills)

Focuses on practical event planning and execution skills.

• Semester 1
  
  • Event Planning Practice
    
    • Preparing event proposals and budgets for mock events.
    • Creating timelines and checklists for event schedules.
    • Conducting venue surveys and documenting requirements.
  • Logistics Management
    
    • Coordinating with vendors for mock event setups (e.g., catering, decor).
    • Managing inventory: checking and organizing event supplies.
    • Practicing negotiation with suppliers for cost estimates.
  • Communication Skills
    
    • Drafting emails, invitations, and vendor contracts.
    • Role-playing client meetings and vendor discussions.
    • Preparing presentations for event proposals.
  • Safety Drills
    
    • Conducting mock safety drills: evacuation, first aid.
    • Preparing risk assessment reports for sample events.
• Semester 2
  
  • Event Execution
    
    • Setting up a mock event: stage, seating, decor, AV equipment.
    • Managing a live simulation: coordinating staff, vendors, timeline.
    • Dismantling setups and conducting post-event reviews.
  • Marketing Practice
    
    • Designing promotional materials: posters, flyers, social media posts.
    • Preparing sponsorship proposals for mock events.
    • Practicing media coordination: drafting press releases.
  • Financial Management
    
    • Preparing budgets and expense sheets for mock events.
    • Calculating costs and profits for a sample event project.
    • Managing vendor payments in a simulated environment.
  • Project Work
    
    • Planning and executing a small-scale event (e.g., college function).
    • Documenting the process and presenting an event report.

3. Workshop Calculation and Science

Provides mathematical and scientific support for event management tasks.

• Semester 1
  
  • Basic arithmetic: calculating budgets, vendor costs, seating capacity.
  • Measurements: venue dimensions, space planning.
  • Logic: scheduling and resource allocation.
• Semester 2
  
  • Calculations: profit margins, expense tracking.
  • Geometry: layout planning for stages, seating arrangements.
  • Science: acoustics and lighting basics for events.

4. Engineering Drawing

Focuses on technical drawing for event layouts.

• Semester 1: Sketching basic venue layouts and seating plans.
• Semester 2: Preparing detailed event setup diagrams (stage, lighting, decor).

5. Employability Skills

Enhances job readiness and soft skills.

• Semester 1
  
  • Communication skills: verbal and written interaction with clients.
  • Time management: prioritizing tasks for event planning.
  • Basic IT skills: using MS Office for documentation.
• Semester 2
  
  • Entrepreneurship: planning a small event management venture.
  • Resume writing and interview preparation for event jobs.
  • Teamwork: collaborating on event execution tasks.

Assessment and Certification

• Examinations: Conducted semester-wise with theoretical and practical components.
• Certification: Successful candidates receive the National Trade Certificate (NTC) from NCVT, recognized nationally and internationally.
• Evaluation: Based on event planning skills, execution efficiency, theoretical knowledge, and project work.

Career Opportunities

• Employment: Event management assistant, coordinator, planner in event companies, hotels, or corporate firms.
• Self-Employment: Freelance event organizer, wedding planner.
• Further Studies: Diploma in Event Management, Hospitality, or Public Relations.

Note

• This syllabus aligns with the latest NCVT guidelines and may vary slightly based on institutional or state-specific requirements.
• For the most current version, refer to the Directorate General of Training (DGT) website (dgt.gov.in) or consult your local ITI.